Frequently Asked Questions
Click each question (+) to show the answer.
+ How do I get nominated to be on the Board or Committee(s)?
The bylaws require the Governance Committee to solicit members
for the names of suggested candidates at least 60 days prior to
the annual meeting. This solicitation form is mailed to all
members in April each year. The Governance Committee considers
all names submitted by the due date at its June meeting. This
committee is charged with providing broad, balanced and diverse
representation among members taking into account the respective
size and geographical location of the members in making its
+ Will I be reimbursed for travel expenses when
attending Committee meetings?
Reimbursement of travel expenses up to a maximum of $1,000 per
trip is made to member's PHA of the six standing committees: Risk
Control, Finance, Underwriting, Claims, Learning & Information
Technologies and Marketing & Agency Operations. Members must be
full-time employees of their PHA. No more than two committee
members from any PHA may receive reimbursement, and they must
serve on separate committees. The committee reimbursement form can be found on the
of the site. It needs returned to the Corporate Secretary within 30 days after the meetings.
+ How do the Board members get re-elected?
With the exception of the outside directors and the CEO
director, the Board is divided into three classes as nearly
equal in number as possible. The terms of office of the
directors of one class expire and a successor class is elected
for a three-year term at each annual meeting of members. Those names of Directors up
for re-election each year are contained in the official election
ballot mailed to all members in August. The results are reported
by the Corporate Secretary at the annual meeting in September.
+ How many votes does my PHA have?
Each member has one vote for each $1,000 of the member’s
allocated surplus account balance in effect 30 days prior to the
date of the meeting at which votes are taken.