Frequently Asked Questions
What are the steps of the Resident Scholarship Program process?
There are four main steps in the Resident Scholarship Program process which include:
- Step 1: Application –Each potential winner must submit their entry form and all required documents to Housing Authority Insurance, Inc., (the sponsor) by the deadline of the scholarship entry period. Scholarships may be awarded to past winners of the scholarship program, and past winners may submit an application up to five (5) days prior to the start of the scholarship entry period. Prior winners who enter and fulfill all requirements shall be awarded preference over new applicants, and remaining scholarships shall be awarded to new applicants after such preference is given.
- Step 2: Selection of Winners – The sponsor will review each entry and the accompanying documentation to ensure that it is complete. Only entrants who have submitted complete applications will be considered. Potential scholarship winners who are new applicants will be selected in one random drawing from all eligible entries received during the Scholarship Entry Period. Sponsor’s decisions are final and binding in all aspects of the Scholarship Drawing. An authorized agent of Sponsor will randomly draw/select names from the pool of entries. These names will be comprised of new applicants, and the number of eligible winners will be the number remaining after scholarships are awarded to prior winners.
- Step 3: Notification – Each potential winner will be notified via email by the sponsor that they have been selected as a potential winner. At this time, the sponsor may request additional information from the potential winner such as a proof of enrollment form or a W-9 from the potential winner’s school. If a potential winner cannot be contacted for any reason or fails to return completed documents or other information within the required timeframe, it will be deemed that potential winner has rejected the prize, and the sponsor will select a new potential winner by a random number drawing as outlined in Step 2 above.
- Step 4: Award and Payment – If the required document(s) is received within the specified timeframe, the resident selected will become an official winner of the scholarship. Payment will be sent from Housing Authority Insurance, Inc., directly to the college, university, or technical school and deposited into an FBO (for the benefit of) account for the student. Once all official winners are confirmed, applicants who were not selected will be contacted via email.
Do I need to complete a new entry form every year?
Yes, you must complete a new entry form for each year you apply for the scholarship.
Am I limited to winning one scholarship?
You are limited to winning one scholarship per year. However, if you are awarded the scholarship, you are welcome to re-apply for the scholarship the following year, and for each year that you attend school. Scholarship winners could win the award for up to four consecutive years!
Do I need a letter from my housing agency confirming my residency?
Yes, a proof of residency form is required. This form must be completed by your landlord or housing agency.
Do I need a letter from my school confirming my enrollment for the fall academic year?
Yes, a proof of enrollment form is required. This form must be completed by your school. This may be submitted with the entry form or it may be submitted at a later date. We encourage each applicant to provide this form with the entry form if possible.
What other information must be submitted with the entry form?
The applicant must provide their contact information, the name of their housing agency, and the type of agency it is. They must also confirm whether they are a United States citizen, provide a signed affidavit by the applicant or the applicant’s guardian, and submit a photo of the applicant. A W-9 will also need to be provided by the school and may be submitted with the entry form or it may be submitted at a later date. We encourage each applicant to provide this form with the entry form if possible.
What file format do I need to provide for my photo submission?
A professional headshot or clear, sharp image of the student applying for the scholarship must be uploaded as part of the application process. The photo must be in JPG or PNG format. Social media images and filters are discouraged.
What types of continuing education does the scholarship award support?
You must be attending an accredited and/or licensed technical school or accredited two- or four-year college or university in the United States in the fall of the current year.
If awarded, what can the scholarship be used for?
The scholarship money may be used for the award recipient’s tuition, school supplies, or books. These items must be purchased through the school.
If funds are left over, can the balance of the scholarship be refunded to me?
Unfortunately, the school cannot distribute the funds to the recipient. HAI Group’s goal is to help advance your education. Any balance should be sent from the school to HAI, Inc. and mailed to:
Attn: Event Manager
189 Commerce Court
Cheshire, CT 06410